GSG Impact is seeking a facilitation company to work closely with us in co-designing the GSG Leadership Meeting (GLM) 2025, ensuring the event meets its strategic objectives and delivers an impactful experience for participants.

The GLM is a pivotal invitation-only event for GSG’s stakeholders. The GLM rotates annually among host countries, and for 2025, the GLM will be hosted in Japan on May 20-22. 

It is a three-day event. The first day is dedicated to site visits, public sessions, or private meetings for invitees, while the facilitation company will focus on co-designing days two and three, which are structured as an interactive and immersive two-day workshop.

The two-day workshop serves as a vital opportunity for GSG’s core stakeholders to convene in person, share challenges and priorities, and identify areas for collaboration and mutual support. It also provides the GSG team with an invaluable chance to refine and strengthen annual objectives by incorporating insights and contributions from our priority audience.

Approximately 150 global participants from over 50 countries are expected, including GSG Impact National Partners, Taskforces (leaders from countries aspiring to establish National Partners), strategic partners, as well as GSG donors, ambassadors, and Trustees. These participants represent the core stakeholder community driving GSG’s mission globally. Here is more information about GSG Impact Partners.

Organizing Team

The facilitation company will collaborate closely with Raffaella De Felice, Senior Manager and Content Lead, to design the event. An Event Manager will provide support for logistics and relationships on-site.

The event’s objectives are collaboratively determined during the design phase, with input from the core GSG team, National Partners, and GSG Trustees. Additional rounds of feedback during the design phase can be organized to refine the program and adjust objectives as needed.

Purpose of the Meeting

The GLM is a strategic gathering where the GSG community:

• Aligns behind shared goals and priorities

• Shares knowledge and expertise

• Advances collaboration and collective action

• Enhances individual leadership through peer dialogue

• Strengthening human connections

Expected Meeting Environment:

• Ensuring a participative, interactive, and collaborative atmosphere.

• Facilitating outcome-oriented discussions that lead to actionable insights.

• Grounding conversations in the realities and needs of stakeholders.

• Balancing informality with serious focus, and depth with an element of fun.

Scope

The facilitation company will be responsible for the pre-event design (January to May 2025), it includes: 

• Collaborate with content leads to define objectives, themes, and methodologies

• Gather stakeholder input on the program (National Partners and Trustees)

• Design a detailed two-day immersive workshop program, that includes timings, activities, materials needed, roles etc. 

• Train GSG team to deliver the workshop on-site 

• Coordinate logistics with the events lead to ensure necessary resources are available onsite

• Develop preparation materials for participants

Deliverables

• A collaboratively designed program aligned with GSG’s objectives

• GSG team (and possibly other key stakeholders) trained to deliver the event onsite

• Preparation and communication materials for attendees

Draft Timeline

• February 2025: Define meeting objectives and methodologies; consult stakeholders

• February-March 2025: Weekly/bi-weekly meetings with content leads to draft the program

• April 2025: Gather feedback from stakeholders and refine the program

• April - May 2025: Finalize, rehearse the program, train the GSG team to deliver the meeting onsite

Additional Information

• The GSG team primarily works online, with the core GLM team based in Italy, France, and the UK.

• For reference, materials from previous GLMs are available: 2024 GLM Proceedings, 2023 GLM Proceedings, and 2022 GLM Proceedings.

Proposal Submission

Please respond to this Call for Proposal by January 27, including:

• Relevant experience

• Proposed facilitation methodologies for design 

• Suggested event formats

• A project plan with deliverables and timeline, specifying the total number of days required and the daily rate

• A budget proposal that aligns with the project plan, ensuring clarity on how the proposed resources will support the outlined deliverables and timeline

• Additional supporting information

Facilitation companies interested in providing onsite facilitation services may submit a separate proposal outlining their approach and costs for onsite support.

We look forward to receiving your proposals and working together to deliver a successful GLM 2025 in Japan.

Please submit the proposal to raffaella.defelice@gsgii.org